Responsibilities :
- Direct Support to Dealers (30%)
- Handle inquiries and estimation for EPC and Meiki products.
- Support dealers on checking ESA and MHI stock for delivery commitment on specific projects.
- Preparation of Sales Agreements and Dealers Commission Agreements and coordination with finance section for timely repayments.
- Attend to problems encountered in the system by the dealers.
- Coordinate incoming orders for shipments between suppliers (EPC and Meiki) and dealers.
- Monitor and work with 3PL to ensure smooth
- Letter of Credit Negotiations and Documentation (20%)
- Coordinate and negotiate with dealers for LC issuance, LC negotiations and shipment.
- Prepare certificates such as Guarantee/Warranty/Quality.
- Certificates for special non-LC shipments.
- SAP System Support (30%)
- Maintenance of item & customer master.
- Creation of P/N and Substitution Master maintenance
- Internal stock issues and receipts for special stock adjustments.
- Issues of debit and credit notes to customers, suppliers and (KWE) 3PL.
- Monthly updating of the system (Article master).
- Receive and circulate periodical price updates and quarterly exchange rates to dealers and update into system.
- Coordinate with IT Section for DOL UserID & Password for dealers.
- Administrative Functions(5%)
- Administrate circulations to dealers and business associates on closure notices.
- Departmental announcements via email.
- Export Control Transaction Screening Sheet preparation for orders and shipments.
- Organize monthly Spare Parts departmental meeting schedules.
- ISO Support (10%)
- Support review, create and implement various Standard Operating Procedures and documents for QMS audit.
- Supports function as internal ISO auditors, attending ISO meetings and audit, if required.
- Others (5%)
- Monthly Packing Audit check.
- Backup duties for:
a)Inquires & Estimations, DDVOR shipment advice.
b)Order processing, customer services, shipment of orders, cycle count administration & stock audit - To conform with Company Environmental practices
- Any other tasks assigned.
- 5 years’ experience in sales administrative work
- Microsoft Office and SAP proficiency.
- Good communication skills, able to work with different levels of people
- Independent worker and a good player.
- Knowledge of Shipping & Letter of Credit documentation.
To Apply, please kindly email your updated resume to cv_rhys@goodjobcreations.com.sg
We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.
Please kindly refer to the Privacy Policy of Good Job Creations for your reference:
https://goodjobcreations.com.sg/en/privacy-policy/
EA Personnel Name: Rhys Goh Hui Ming
EA Personnel Registration Number: R2198664
EA License no.: 07C5771