Responsibilities:
- Provide comprehensive secretarial and administrative support to senior leadership, including coordination with internal and external stakeholders.
- Liaise with external organizations regarding director appointments, meeting arrangements, and document administration.
- Manage executive scheduling and coordinate transportation arrangements.
- Oversee expatriate administration, including relocation support, accommodation setup, and tenancy documentation.
- Coordinate matters relating to immigration documentation and employee relocation processes.
- Facilitate expatriate income tax computations and related billing administration.
- Maintain accurate records and ensure confidential handling of sensitive information.
- Perform additional administrative duties as required.
- Minimum 5 years of experience in secretarial support, executive administration, and expatriate management.
- Proficiency in Japanese to communicate with Japanese speaking counterparts.
- Strong experience in providing administrative and operational support to senior management.
- Knowledge of external stakeholder coordination, meeting administration, and document management processes.
- Familiarity with expatriate administration, relocation support, immigration documentation, and secondment arrangements.
- Understanding of income tax administration and invoicing or billing processes related to expatriate management.
- High level of attention to detail and ability to handle confidential information professionally.
- Proactive, responsive, and able to work independently in a fast-paced environment.
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We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.
EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771