Responsibilities
- Manage incoming mainline telephone calls and front desk reception duties.
- Coordinate local and international courier services for business operations.
- Arrange business travel logistics, including flight bookings, travel insurance, visas, accommodation, and Wi-Fi rentals.
- Administer corporate mobile phone assignments, usage monitoring, and inventory management.
- Support daily office operations, facilities coordination, and corporate correspondence management.
- Verify administrative invoices, expense claims, and company credit card receipts.
- Manage the procurement and replenishment of office supplies and equipment.
- Liaise with building management, service providers, and external vendors on office-related matters.
- Coordinate hotel bookings, refreshments, and restaurant reservations for overseas visitors and guests.
- Organise employee engagement initiatives, learning sessions, charitable activities, and corporate events.
- Publish divisional newsletters and contribute content to company-wide communications.
- Coordinate ESG and sustainability initiatives, reporting activities, committee meetings, and community engagement programmes.
- Prepare presentation materials and reports for senior management committees.
- Support the implementation and compliance of internal policies, governance frameworks, regulatory requirements, and audit processes.
- Manage business travel arrangements, expense claims, calendars, and meeting schedules for senior management.
- Provide personal and executive administrative support to the Managing Director and CEO.
- Coordinate tenancy agreements and housing-related matters for senior management.
- Support ad-hoc administrative projects and operational initiatives as assigned.
- Minimum 3 years of experience in an administrative, executive assistant, personal assistant, or secretarial support role.
- Experience supporting senior management, executives, or leadership teams.
- Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.
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EA Personnel Name: Yip Yan Wen, Esther
EA Personnel Reg. no.: R25152371
EA License no.: 07C5771