Responsibilities
- Negotiate with suppliers and vendors on procurement contracts and purchases for administrative operations.
- Coordinate and monitor purchase requisitions (PR), purchase orders (PO), delivery orders (DO), and invoices.
- Maintain accurate records and ensure proper documentation filing and tracking.
- Support the upkeep and coordination of IT systems and related administrative requirements.
- Review and assist with contracts and agreements for various business functions.
- Coordinate regulatory licence applications, renewals, compliance matters, and audit activities.
- Supervise external service providers during preventive maintenance of office equipment and facilities.
- Assist in preparing, monitoring, and tracking the administration budget.
- Update and maintain QMS and EHS documentation in accordance with company requirements.
- Provide general administrative support and undertake additional duties as assigned.
- Minimum 5 years of relevant administrative, procurement, or operations experience for Executive-level appointments.
- Proficient in Microsoft Office applications.
- Experience in procurement, contract administration, and document control.
- Knowledge of regulatory compliance, audit coordination, or licence management is an added advantage.
- Experience and knowledge in IT management is an added advantage.
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EA Personnel Name: Rhys Goh Hui Ming
EA Personnel Reg. no.: R2198664
EA License no.: 07C5771