Responsibilities
- Manage front desk operations, including visitor registration, access card issuance, inbound calls, and enquiries.
- Coordinate hotel bookings, courier services, and business-related logistics.
- Oversee daily office operations, including cleanliness, pantry supplies, stationery replenishment, and vendor management.
- Monitor office facilities and coordinate maintenance, repairs, servicing, and workplace improvement initiatives.
- Raise purchase requisitions, verify invoices, and support non-trade procurement processes.
- Manage company vehicles, including servicing, repairs, road tax renewals, fines, leasing matters, and key control.
- Coordinate training programmes, training sourcing, e-learning administration, and reporting activities.
- Support corporate initiatives, employee engagement programmes, compliance activities, workplace 5S exercises, and company events.
- Handle name card, envelope, company stamp requests, and mail distribution.
- Assist in workplace emergency preparedness activities, including fire drills.
- Provide first-level technical support for end-user devices, software, and workplace IT systems.
- Manage IT assets throughout the asset lifecycle, including inventory tracking and documentation.
- Support overseas offices’ IT asset management and technical administration with local stakeholders.
- Maintain IT systems documentation, software licences, cybersecurity measures, and data protection practices.
- Support IT governance, policy administration, compliance monitoring, and operational improvement initiatives.
- Coordinate IT-related procurement, purchase requests, vendor management, and payment follow-up activities.
- Organise and administer IT-related training programmes.
- Diploma in Business Administration or a related field.
- At least 2 years of experience in office administration, facilities management, or related functions.
- Basic knowledge of IT support and office technology concepts.
- Proficient in Microsoft Excel, Word, and PowerPoint.
We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.
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EA Personnel Name: Yip Yan Wen, Esther
EA Personnel Reg. no.: R25152371
EA License no.: 07C5771