Responsibilities
- Prepare and issue customer invoices, credit notes, and debit notes for bunker fuel oil sales.
- Verify billing information against contracts, pricing details, Bunker Delivery Notes (BDNs), and supporting documents.
- Post and allocate bank receipts accurately within the accounting system and investigate payment discrepancies.
- Monitor outstanding receivables and follow up on overdue customer payments.
- Prepare statements of account and support the resolution of billing discrepancies.
- Liaise with Trading and Operations teams to resolve invoice queries, pricing differences, and documentation issues.
- Process supplier invoices for bunker fuel purchases and operating expenses.
- Verify supplier invoices against contracts, BDNs, delivery documents, and agreed pricing.
- Record approved invoices accurately in the accounting system and maintain supplier accounts.
- Perform supplier statement reconciliations and resolve discrepancies.
- Assist with payment preparation and ensure timely processing of payments.
- Support month-end closing activities, including account reconciliations and aging reports.
- Maintain organised records of invoices, contracts, payment documents, and accounting records.
- Assist with GST transaction reviews and audit documentation requirements.
- Perform ad-hoc accounting duties as assigned.
- Diploma or Degree in Accounting, Finance, or a related discipline.
- 1-3 years of experience in AR and/or AP.
- Candidates with relevant internship experience and a good understanding of basic accounting principles are welcome to apply.
- Proficiency in Microsoft Excel.
- Experience using accounting systems, Oracle, ERP systems, or similar accounting software.
- Experience in the bunker trading, shipping, maritime, oil & gas, or commodity trading industry.
- Familiarity with Bunker Delivery Notes (BDNs), sales and purchase invoices, contracts, and statements of account.
We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.
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EA Personnel Name: Yip Yan Wen, Esther
EA Personnel Reg. no.: R25152371
EA License no.: 07C5771