G Magazine Vol 3

G Magazine
Volume 3 • Latest Issue

The Architect of Change

‘Architect of Change’ is your new blueprint for mastering the human side of transformation. We move beyond top-down mandates to explore what building genuine, emotional buy-in truly looks like.

6
Articles
43
Pages
2
Interviews

About This Issue

Publication Date November 2025
Volume 3
Format Digital PDF FlipBook
Language English and Japanese

Featured in This Issue

  • Exclusive CEO Interview
    Industry insights and future trends
  • Innovation Spotlight
    Revolutionary strategies practiced in industries
  • Data-driven Infographics
    Japan and Singapore Strategic Comparative Analysis

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Business Transformation Dashboard 2025

Done by: Jocelyn Lim

Interactive Digital Transformation Dashboard: Japan & Singapore

Business Transformation Dashboard 2025

Japan & Singapore • Strategic Comparative Analysis

🏆 GDI Country Rankings 2024
GDI 2024 ranks 77 countries' digital infrastructure across three development stages: Starters, Adopters, and Frontrunners.
#20
Japan
Score: 58.8 Frontrunner
#1
Singapore
Score: 76.1 Frontrunner
Source: Global Digitalization Index 2024
📊 Transformation Landscape
Japan
Transformation Outcomes
19%
Completely Successful
61%
Do Not Succeed
Source: EY Japan Business Transformation Study 2024
Singapore
Business Performance Impact
67%
Optimising Operations
58%
Reducing Operation Costs
Source: National Business Survey (NBS) 2024
🚀 Transformation Drivers
Japan
💻 Technology Trends
Source: World Economic Forum – Future of Jobs Report 2025
🌍 Macro Trends Driving Transformation
69%
Aging & Declining Workforce
68%
Broadening Digital Access
60%
Carbon Reduction Investments
Source: World Economic Forum – Future of Jobs Report 2025
Singapore
💻 Technology Trends
Source: World Economic Forum – Future of Jobs Report 2025
🌍 Macro Trends Driving Transformation
71%
Broadening Digital Access
64%
Increased Geopolitical Division & Conflicts
58%
Carbon Reduction Investments
Source: World Economic Forum – Future of Jobs Report 2025
🚧 Transformation Barriers
Japan
Key Barriers
Source: World Economic Forum – Future of Jobs Report 2025
Singapore
Key Barriers
Source: World Economic Forum – Future of Jobs Report 2025

The Human Architecture of Organisational Change: Mastering the Head, Heart, and Hands

Written By: Rose Tan

The "Head, Heart, Hands" Framework

Real transformation fails not because of flawed plans, but because the human element is overlooked. Based on our experience, lasting change requires three key elements:

The Head (Clarity): A clear, accessible vision so everyone understands the “why.”
– The Heart (Buy-in): Psychological safety and genuine trust to navigate the emotional journey.
The Hands (Habit): Practical systems and daily habits to make the new vision a reality.

When a transformation stumbles, what’s the first thing we blame? For years, I pointed at outdated tech or a flawed strategy. But after a decade in talent, and especially after a long, winding project refining our company’s Mission, Vision, and Values (MVVs), I’ve learned the hard way it’s rarely the tools that fail. Real change isn’t about the plans; it’s about the people at the centre of it all.

It’s Not the Plan That Fails, It’s the People-Centricity

The real stumbling block was never the plan itself, but the human side of things. In my experience, most transformations unravel not because the strategy is flawed, but because we overlook the emotional and behavioural scaffolding that real change quietly demands. You can craft the most impressive plan on paper, but if you ignore how people feel and respond, it simply won’t take root.

I’d like to share a few moments from that journey, including some lessons learned, a few missteps, and a few small victories. What I’ve come to believe is that real, lasting transformation depends on bringing together three things: the Head, Heart, and Hands. It’s not about ticking boxes, but about weaving these elements together so that change becomes something people can actually live and breathe.

The "Head": Building a Clear and Accessible Vision

The first hurdle was building a foundation, which meant starting with the Head. But this went far beyond having a strategy written down. It was about making the vision real and accessible for everyone. I learned that simply announcing change isn’t enough; people need to see the why for themselves. Without that clarity, the whole effort risks becoming just another directive that never quite lands.

At GJC, we knew the world around us had changed. Eighteen years in, Singapore’s talent landscape bears little resemblance to what it was when we began. Our transformation was about sharpening who we are, moving from being just a recruitment agency to becoming a real connector. We believe in building bridges where culture is the foundation of success, moving beyond simple placement to connecting people and opportunities across borders. My job became less about being the strategist and more about being the sense-maker, helping everyone understand not just what we were doing, but why it mattered—a process that demands a high degree of cultural intelligence.

The "Heart": Creating the Psychological Safety to Leap

Logic alone rarely moves people. Transformation is messy, emotional, and full of uncertainty. That’s where the Heart comes in. The discomfort is real, so my core task was to create the psychological safety for that leap. This aligns with foundational research from Harvard Business Review, such as John P. Kotter’s seminal article, “Leading Change: Why Transformation Efforts Fail,” which identified that the vast majority of failures are due to human factors like under-communication and a lack of employee buy-in. I had to build the trust to make real change possible, because the best strategy means nothing if people aren’t ready to make it their own. To tackle the fear that comes with change, we leaned into feedback and made listening a core part of the process. We invited people from different teams to become MVV Ambassadors. They are champions who can connect with their peers and help address real concerns as they arise. I’ve come to see that resistance isn’t just pushback; it’s often a sign of deeper worries that need to be heard. By being open about our own learning curves and really listening, we started to build the trust and sense of belonging that are critical for making diversity in our teams a true strength. This trust makes it possible for people to step into the unknown together.

The "Hands": Turning Good Intentions into Everyday Reality

Helping people feel the change and building trust was only part of the journey. The real test was turning that initial spark into something that lasts. This is where the Hands come in. It’s the part where we roll up our sleeves and do the steady, often unglamorous work of making new habits stick. It’s about turning good intentions into everyday reality, one small step at a time.

We took a practical approach: once people understood and wanted the change, we ensured it became an integral part of how we work. That meant weaving the new Mission, Vision, and Values into everything from performance reviews to how we set goals and recognise each other’s efforts. We also made onboarding a priority, so that new team members could start building these values into their work from day one.

We also paid close attention to how the change was actually landing with people, not just whether the project was finished. Regular check-ins and surveys helped us see if the new ways of working were really taking root.

Looking back, the biggest shift wasn’t just in our systems, but in how I think about leading. Transformation isn’t a one-time event. It’s a process that is always about people. Our journey at GJC reminded me that real change happens when you bring together clear thinking, genuine care, and steady action. And it is still a continuous journey we are on.

My Two Core Lessons in Change Leadership

Stepping into change leadership? I’ve learned two things the hard way. First, own the vision. You cannot delegate trust-building. Show up for it every single day. Second, live your values. Don’t just talk about them; build them into your team’s everyday work. That’s how change stops being a project and starts being your culture.

Let Us Be Your Bridge to Transformation

Our ‘Head, Heart, and Hands’ approach is built on our core GJC values of People, Play, and (Em)Power. We believe that building a strong, adaptable culture is the ultimate foundation for success.

If your organisation is navigating its own transformation, contact GJC today for a consultation on building a culture that lasts.

Rose Tan, Corporate Communications Lead at Good Job Creations

Rose Tan

Rose Tan, a senior leader at GJC, her work is a synthesis of talent, strategy, and technology. Her experience, spanning over a decade in talent management and corporate strategy, forged her core belief in human-centric change. This philosophy—that technology is a tool to amplify the human element—was put into practice as she built the communications and marketing functions for GJC and OAI.

Architect of Change, from Global Logistics to Sustainable Futures

Interviewer: Destiny Goh Interviewee: Chika Imakita |

In this interview, Greenpac’s CEO, Chika Imakita, outlines her leadership strategy for guiding the company into its next chapter after its entrepreneurial founder. Her philosophy is one of “continuity with enhancement,” preserving Greenpac’s foundational sustainability mission while evolving its culture from a top-down model to one of collective ownership. Imakita emphasises building trust through consistent action and empathy rather than seeking a single leadership style. Her goal is to create a resilient, synchronised organisation where every employee is empowered to innovate, ensuring the company thrives by adapting its strategies to serve all stakeholders effectively.

The Architect's Foundation

Please share a little about your journey and what drives your current mission as the CEO of Greenpac?

My journey began in 1999 with an AIESEC internship at UPS, the American courier company headquartered in Atlanta. This opportunity blossomed into more than two decades with the company.

That path gave me global experience: seven years in the United States, four in Japan, and a return to Singapore, where I was then promoted to Director and ultimately served as Managing Director for Singapore and Malaysia.

After leaving UPS in 2023 for personal reasons, I began looking for new opportunities and was ultimately drawn to Greenpac for two factors.

First, I wanted to contribute my expertise to a local Singaporean company that was making a tangible, positive impact on the community. Second, Greenpac’s mission aligned perfectly with my background in logistics, operations and environmental, social and governance (ESG). The company is owned by Treïs, a family office that invests in sustainable businesses that align with its family values.

Packaging is often over-looked but has a significant impact on the supply chain, and my deep experience in this area allows me to consult intelligently with our clients, helping them improve their entire supply chain through more innovative and sustainable solutions. My current role represents the convergence of my professional history and my desire to contribute.

The transition from the previous founder’s strong entrepreneurial leadership, after over two decades represented a significant shift at Greenpac. Beyond the strategies and KPIs, what is your philosophy on leading people through such significant change?

While there is an element of continuity in our dedication and core commitment to sustainability and innovative design, the transition did necessitate a cultural and mindset shift. When an organisation has a strong, entrepreneurial founder, the culture tends to be top-down.

My leadership philosophy focuses on cultivating an organisation that operates like a fine watch, a synchronised machine where every individual takes ownership of their role. This approach has created a more agile, scalable, and robust system for Greenpac, with a team of 250 individuals across Singapore and Malaysia, as it doesn’t rely on a single central engine.

To guide the organisation on this journey, my focus has been on empowering our people. We’ve introduced new perspectives at the executive level, where 50% of our committee members are new. This signals that fresh ideas are welcome and helps cascade this new ownership mindset throughout every layer of the company. The goal is to build a culture where everyone feels empowered to act rather than waiting to be told what to do.

The goal is to build a culture where everyone feels empowered to act rather than waiting to be told what to do.​

When you moved from a company driven by operational excellence to one driven by sustainability, how does your leadership playbook differ when transformation is purpose-driven rather than more traditional market competition?

It’s crucial to understand that sustainability has always been part of Greenpac’s DNA; it wasn’t just an add-on. Our founder built this company on the ‘zero waste’ principle. This building, opened in 2012 by then-Deputy Prime Minister Tharman Shanmugaratnam, made a revolutionary statement on green manufacturing. Greenpac’s roof is entirely covered in solar panels, which produce enough energy to power 100% of our office and 50% of our operations.

Therefore, my leadership playbook isn’t about introducing a sense of purpose; it’s about honouring and building upon an already powerful foundation. This visionary commitment is a core part of our identity that we will never change. As CEO, my role is to preserve that commitment to ‘doing the right thing’ while adapting our strategies to ensure we can survive and thrive in the current environment.

Navigating the Human Element

When staff face a vast transformation, resistance is often rooted in fear of loss, such as competence status or uncertainty. How do you lead transparent communication, addressing this fear and shifting focus from loss to opportunity?

When I joined in February 2024, I sensed the natural uncertainty and anxiety that accompanies change. My first step was to provide a vision, but it was intentionally not revolutionary. It was a vision of continuity with enhancements, focused on leveraging Greenpac’s incredible foundation. Presenting something entirely different would have alienated people in the organisation; as leaders, you must balance authenticity and truth.

Secondly, you need to earn trust. When individuals assume power in management or politics, they are given a specific authority and should serve to the best of their abilities. I achieve this by showing up, listening and appreciating the team, but I also have to be firm when necessary.

My leadership philosophy isn’t a single ‘style’; it’s a commitment to serve all our stakeholders—the board, customers, suppliers, and employees. I am responsible for making the best decisions at any given time, balancing empathy with authority.

The reality is that while having a five-year plan is beneficial, true leadership during times of transformation is demonstrated through daily actions. It’s essential to show commitment to the well-being of the entire ecosystem.

Presenting something entirely different would have alienated people in the organisation; as leaders, you must balance authenticity and truth.​

How can leaders create safe forums for employee feedback?

While you can create formal events like lunches or tea sessions, they often prove to be less effective. Because of my title as CEO, ground-level employees rarely share positive or negative feedback honestly in such casual settings.

To build genuine psychological safety, it’s crucial to foster it through the everyday actions of the management team, rather than relying on a single forum or one-time event.

I focus on creating a culture of open listening at every level and ensuring that the leadership team does not operate by fear. The most important thing I can do is demonstrate that behaviour myself through how I interact with my team and receive feedback from various individuals. I also encourage my managers to engage with their direct reports. The goal is to embed open communication as a cultural trait, not a scheduled event.

When you joined Greenpac as CEO, how did you ensure all employees expressed genuine buy-in rather than passive acceptance?

Gaining genuine buy-in is a process that unfolds over time; it doesn’t happen in the first week or even the first six months. We provided the management team with formal change management training, using a model like ADKAR (awareness, desire, knowledge, ability and reinforcement) to understand the different phases people go through, similar to the stages of grief; denial and anger before acceptance.

Beyond the frameworks, the most powerful tool is consistency. You have to accept that time is a necessary ingredient.

My role is to consistently communicate our vision, mission, and its five core values: innovation, partnership, excellence, sustainability, and agility. It’s not wise to force buy-in from employees, but through consistently demonstrating my commitment and ensuring my actions align with my words, I send a clear message and gradually earn the trust that underpins true acceptance.

Through consistently demonstrating my commitment and ensuring my actions align with my words, I send a clear message and gradually earn the trust that underpins true acceptance.

How do you admit uncertainty or acknowledge mistakes while maintaining the conviction your team needs to follow you through disruption?

I view mistakes and setbacks as opportunities. Recently, we experienced a significant operational setback in Malaysia. Our first question was, “Is everyone okay?” Material things can be replaced, but our people are our most important asset. The incident has since become a powerful catalyst for change; it provided us with the opportunity to unite, reflect on our processes, and identify how we can improve to prevent a similar situation from happening again.

While I don’t welcome setbacks, I don’t see them as purely negative events. If approached with the right mindset, a negative situation can be transformed into a positive one, strengthening the team and improving the organisation.

If approached with the right mindset, a negative situation can be transformed into a positive one, strengthening the team and improving the organisation.​

What's the most common leadership behaviour that erodes trust during a change initiative, and how do you repair such things?

The most significant factor that erodes trust is a lack of empathy. Authentic leadership is about creating an environment where people can be the best versions of themselves, which requires psychological safety. I once read a book titled ‘This is How Your Marriage Ends’ by Matthew Fray. He wrote that his wife divorced him for not leaving his cup in the sink, but after digging deeper, it became clear that the divorce did not happen overnight.

His compounding actions and bad habits over the years showed her that he did not respect or value her thoughts and opinions. One example was leaving his dishes and cups in the sink despite her repeatedly reminding him.

Fray also discusses the time when his young son feared monsters hiding under his bed. His son asked him to stay with him, but he told him that monsters don’t exist and then left the room. In that moment, his son would have felt betrayed, and the next time he was afraid, he would not go to his father, who would not stand by him in his most vulnerable moment. This story stuck with me.

When leaders bring about change on a large scale without exercising empathy in the moment, we risk invalidating our employees’ concerns and emotions by dismissing their fears and uncertainties in the midst of transformation.

The truth is that employees may hesitate or refrain from sharing their ideas or concerns because they have experienced being dismissed or ignored in the past. Establishing trust and providing a safe, psychological space is more important than being ‘right’ in human interactions. As a leader, every conversation is an opportunity to either build trust through empathy or erode it by dismissing others’ perspectives.

Establishing trust and providing a safe, psychological space is often more important than being right in human interactions.​

The Mechanics of Scaling Change

In a business scale like Greenpac, how do you ensure the core transformation's narrative is consistent across all markets while tailoring it to be culturally sensitive for the diverse Asia Pacific audience?

Fortunately, we have a culturally neutral product and a dedicated, diverse team that has remained stable during the transition. Our approach to cultural sensitivity is grounded in exercising common sense and respect. We have employed many foreign workers, especially in Malaysia, and our policy has always been to maintain neutrality.

We don’t emphasise specific religious or cultural ceremonies over others because we aim to remain impartial. Instead, we focus on our shared professional goals and maintain a respectful and inclusive environment. We ensure that our core message remains consistent without alienating anyone.

Having led transformation at a global MNC and now at a purpose-driven SME like Greenpac, what can large companies learn from agile playbooks of smaller resource-constrained firms?

Large multinational corporations, with their vast resources, often become very functionally focused, which can unintentionally restrict an employee’s growth. In a smaller company like Greenpac, every individual plays multiple roles and develops various skills. This challenges employees to step out of their comfort zones, allowing them to grow in ways that benefit both them and the company.

We have numerous examples of this cross-pollination in action. For instance, our IT personnel has taken on the role of our sustainability lead, and a procurement specialist initiated our entire pricing function. We actively facilitate this by forming cross-functional committees to address key business problems.

To show Greenpac’s commitment to supporting our employees’ career development and encourage their interest to learn, we create a cross-functional committee to work on various projects yearly. This year, we have two teams who are working on improving our inventory system and another working on sustainability. At the end of the year, they would present their ideas to me, and if they succeeded, this would earn them a higher annual increment.

A sustainable model like this thrives in a smaller company because job descriptions are flexible. When employees pursue new skills or take on new projects, they will be able to see the direct impact on their roles and understand the ways they can add greater value to the company. In return, develop a sense of greater ownership. This creates a powerful incentive for growth and innovation, which is often harder to foster in a more rigid corporate structure.

When employees pursue new skills or take on new projects, they will be able to see the direct impact on their roles and understand the ways they can add greater value to the company.

The Lasting Lessons

If you were coaching a new leader to a new transformation mandate, what's one critical action they must take as an initiative in their first 90 days to set the initiative up for success?

As a fellow leader, I would advise rethinking the entire ‘first 90 days’ mentality. While being agile is important, some leaders may feel pressured to drive change and make quick decisions upon entering a new position. However, it is wise to exercise restraint.

When entering a new environment, it’s easy to identify what you perceive as wrong; however, those judgments are often colored by biases stemming from past experiences. The most critical action is not to act immediately but to first observe, listen, and deeply understand why things are the way they are. It’s important to simulate the consequences of potential changes, not just to the situation, but also to the people involved.

When bringing about transformation, it’s essential to recognise that you will also change the dynamics of the organisation and its people. Therefore, understanding these relationships is crucial.

For example, you must appreciate the hidden dynamics and the informal leaders who hold the team’s morale together due to their character and personality. Rushing to ‘fix’ things can easily disrupt something that was functioning in a way you don’t yet understand. It takes real courage and restraint to maintain the status quo until you achieve true understanding.

Leading such a team would require immense resilience. What personal strategy do you rely on to sustain your energy and resolve throughout your tenure of leadership?

I am comfortable with imperfection. Accepting my shortfalls allows me to maintain the balance and energy necessary for effective and sustainable leadership. That said, my job is to make the best possible decisions for all our stakeholders. However, at the end of the day, I am also a human being, and I accept my own limitations and move on.

If you were to leave our readers with one thought, what's the one thing leaders should stop doing as they embark on transformation?

Leaders should stop searching for a single ‘right style’ of leadership. There is no one-size-fits-all approach. The key principle should be the role itself: you are there to serve and optimise the interests of all stakeholders from shareholders, customers, suppliers, to employees.

To fulfil this responsibility, your actions should be guided by the specific needs of each situation. If that means you need to stop talking and start listening, then that is precisely what you should do.

As a CEO, some people think they work around the clock without taking breaks. How do you balance your career and your volunteering in Singapore's army?

My volunteer work in the army serves as the perfect counterbalance to my role as CEO. Before I started serving, I had to undergo Basic Military Training that was quite challenging, but that difficulty only adds to its value. It provides a complete mental shift. I particularly enjoy deployment because it’s different from my day job; instead of strategising and thinking critically, you simply follow orders, which I find to be a refreshing reset.

Additionally, this experience allows me to see a different side of Singapore and connect with individuals from various backgrounds. Since then, I have developed a profound respect for the servicemen and women.

Just imagine the intense training they undergo, honing skills with a weapon that they hope they will never need to use. The mental discipline they demonstrate is remarkable. They undertake this commitment to protect the people and the nation they love, and being a part of that instils in me a much deeper appreciation for the foundations that hold our society together.

Imakita Chika Vol 3 G Magazine

Chika Imakita

Greenpac’s CEO, Chika Imakita leads the award-winning provider of innovative and sustainable industrial packaging solutions in SEA. A keen environmentalist with over 20 years of supply chain experience, she has positioned Greenpac as an industry leader recognised for its eco-friendly designs that reduce waste and enhance efficiency.

From Handshakes to Dashboards: A Leader’s Guide to B2B Sales Transformation

Written by: Kemi Junko

I. Driving Innovation Within Resistant External and Internal Environments

When I founded kay me in 2011, I was determined to create functional, refined clothing options that didn’t exist at the time, while simultaneously preserving Japan’s renowned textile industry and proud craftsmanship, inspired by my grandparents, who ran a traditional kimono shop in Osaka.

Since the beginning, it has been challenging to find the right artisans who could sew fine gathers and drapes using stretch threads for both the stretch outer and lining fabrics – a technique unfamiliar even to the artisans themselves. Though I was inexperienced in garment manufacturing, I focused on turning market needs into reality. For garments and techniques that had never been attempted, I collaborated with material suppliers and sewing and dyeing artisans to turn the ‘impossible’ into reality. In the process, I learned their methods, developing deep respect for their professionalism and a shared commitment to quality and craftsmanship.

Japanese domestic garment production has fallen from nearly 100% before the war to 3% at the time of kay me’s founding and has further declined to about 1% today due to factory closures during the COVID-19 pandemic. This decline reflects not only an economic loss but also a fading of national skill and pride. To me, innovation and preservation are inseparable.

At kay me, we work closely with Japanese artisans to merge tradition with technology. We select innovative fabrics that are stretchy, machine-washable, and wrinkle-resistant, but apply traditional techniques to them. For example, our original prints are produced with Kyoto-based Yuzen dyers, embodying the precision and artistry of Japanese craftsmanship.

We are currently collaborating with local authorities to help preserve and pass on the craftsmanship of ‘Oshima Tsumugi’, a traditional Japanese textile from Amami Oshima and one of the world’s three most renowned fabrics.

Our mission is not only to empower professional women but also to sustain Japan’s textile and manufacturing heritage by maintaining 100% made in Japan production. Building mutual trust in a resistant environment requires both patience and purpose—the belief that together, we can honour tradition while shaping what comes next.

kay me’s strength lies in the analytical thinking I developed while working at an American management consulting firm, where rationality and efficiency were rigorously pursued. Even today, we approach every decision by working backwards from our goal and relying on data-driven insights. This allows us to move quickly without sacrificing quality.

In our early days, a small founding team of two, my sister and I, managed everything, from design and material sourcing to PR, sales, and customer service, often funding apparel development through consulting revenue. This taught me how to balance speed with precision: we launch rapidly where possible but ensure each garment meets the meticulous standards of made-in-Japan craftsmanship.

Leadership at kay me means combining analytical rigour with respect for the artisanal process. It’s about knowing when to accelerate, when to focus, and fostering a culture that values both speed and excellence.

This approach enabled us to expand internationally with speed. From the early days, we established a legal entity in the UK and held a two-month pop-up in Mayfair, while also launching a global e-commerce site capable of direct sales.

Today, we operate three online stores: global, Singapore, and Japan, and five physical stores in Japan: Tokyo Ginza Flagship Store, Tokyo Nihonbashi Store, Tokyo Yurakucho Store, Kyoto Store, and Osaka Umeda Store. After the pandemic, we launched in Singapore at Takashimaya Department Store in November 2024 and in Hong Kong at SOGO Causeway Bay in June 2025.

By combining customer empathy with curiosity and a proactive, solution-oriented approach, employees demonstrate genuine buy-in and actively drive meaningful change

II. Why Change Initiatives are Measured Through Key Human Metrics

At kay me, maintaining a positive, solution-oriented mindset, even in difficult situations, is essential. Employees are expected to approach challenges constructively, focusing on how something can be done rather than dwelling on problems or expressing dissatisfaction.

Genuine commitment is reflected in observable behaviours: how team members engage with customers, gather and reflect on feedback, and their dedication to ensuring no voice or nuance is overlooked.

By combining customer empathy with curiosity and a proactive, solution-oriented approach, employees demonstrate genuine buy-in and actively drive meaningful change. This embodies the culture and values of kay me.

III. Woving Empathy Into Problem-Solving Garners Genuine Employee Buy-In

We cultivate a culture where motivated employees, regardless of gender, nationality, age, or industry background, are encouraged to speak up and bring their ideas to life.

Speaking up and challenging the status quo to create new paths are highly regarded. We also provide flexible work arrangements and leverage a global team skilled in AI and data science to constantly improve efficiency, allowing anyone with potential to contribute fully, even with time constraints.

Meetings at our Japan headquarters are conducted in English to ensure that talented individuals from any country can thrive, regardless of their proficiency in Japanese.

Our team embraces new initiatives with a shared understanding of the company’s vision. Rather than requiring persuasion, commitment is expressed through proactive contributions: employees suggest ideas, take ownership of projects, and refine their approaches based on feedback. This human-centric philosophy guides our product development.

We consistently offer clothing that saves busy professional women time while ensuring comfort. Recently, we launched a new wellness-focused series called ‘Yui’, designed to promote blood circulation and support women fatigued from work. This was developed from this same team-driven, problem-solving mindset.

At kay me, team members across our global operations, from our Japan headquarters to retail stores in each country, including temporary staff, submit daily reports each evening. I personally review nearly all of them on my mobile device to ensure that operations are running smoothly and that no significant issues have arisen.

At the Monday morning meeting, key members from production planning, marketing, technology, store operations, and customer experience review the previous week’s reports in both Japanese and English. We also leverage AI tools to identify issues that require action and provide quick, data-driven guidance. If employees ever feel anxious, it is usually because they cannot take pride in what they deliver to customers or sense uncertainty from them. This process, therefore, also serves as a way to maximise the value we provide to customers through our team. This practice was inspired by my first career in the sales division of Benesse, a major educational publisher; all sales reports were analysed daily by multiple headquarters teams to enable fast responses and continuous improvement. Although our team is multinational, communication remains close. Through our internal chat app, many employees share their honest thoughts and ideas directly with me – something I truly value and appreciate.

Rather than requiring persuasion, commitment is expressed through proactive contributions: employees suggest ideas, take ownership of projects, and refine their approaches based on feedback.

IV. Cultivate Change from the Ground Up and Scaled Into Major Organisation Shifts

The analytical mindset from my BCG training continues to anchor my leadership. At the same time, as a marketer, I place great importance on listening to those around me and turning their feedback into meaningful improvements. Our primary customers include lawyers, doctors, accountants, business owners, and professionals in the fields of IT, finance, and pharmaceuticals.

Through interactions at our stores, customer events, and everyday conversations, I regularly hear about their career and life challenges, how kay me supports them, and areas where we can improve. Additionally, daily reports from our retail teams and quantitative data allow us to understand their true and unmet needs.

Coming from an American management consulting background, I often encountered surprising and sometimes unfamiliar perspectives from individuals in the retail and fashion industries. Initially, I focused on compromise and adaptation. However, as our organisation grew and I engaged with people with diverse values, I realised that progress is fastest when team members share our core philosophy, principles, and strategic mindset. This insight helped us clearly define our hiring approach. Today, across all departments, we collaborate with colleagues who take pride in what makes kay me unique and joined the company because they resonate with our vision.

Coming from a background outside of fashion design and having worked in marketing consulting, I have always embraced the value of uncertainty by engaging directly with the market and our customers. For example, before developing new products, we conduct customer research to forecast demand, enabling efficient production that also supports sustainability. Every decision is grounded in quantifiable evidence, like survey results, sales data, and customer feedback, allowing us to balance empathy for our customers with measurable outcomes.

At kay me, many of our signature services, including ‘try & buy’ and the vision of a full-wardrobe ecosystem, were born directly from the voices of our customers and frontline teams. We treat feedback as a living asset, not a one-time input. Every day, our staff reports, in-store conversations, online comments, and service interactions are captured and reviewed so even the smallest insights are not lost.

We continue to run customer surveys today, both before production and throughout the customer journey, to understand real needs with precision. Our customer support team also plays a critical role. They listen deeply and now use AI tools to help analyse emerging pain points and patterns more quickly. The technology helps us spot themes, but every response back to customers is written by people because personalisation, empathy, and timely care are central to who we are.

Once we identify an opportunity, we act fast: we prototype, test on a small scale, and expand only when we see genuine value for customers. This bottom-up approach ensures that our biggest innovations grow from real experiences in our stores and community, keeping kay me closely aligned with our mission of supporting those who take on challenges.

My grandmother’s words: “life is not about what you obtain, but what you can do for others”, have never been a slogan for me, they were the rhythm of her days. As a child watching her in the small kimono shop, I saw how one person’s devotion could lift another person’s spirit. The quiet joy on customers’ faces as they left her shop is the same joy I hope kay me brings into the world. That memory has been my compass from day one. That belief became kay me’s north star, especially during moments of complex transformation. When we entered international markets, built new product lines, or questioned whether to grow faster or grow truer, we always returned to that single question: Does this decision help someone move forward with more confidence, comfort, and dignity?

The goal is to make people’s lives easier, lighter, and more hopeful. That is why our innovation is always human-led, from creating clothes that save thousands of hours of women’s time, to preserving the skills of Japanese artisans so their craft lives on for future generations, to designing services that remove friction from everyday life.

Every strategic decision is filtered through contribution: are we adding value to people’s lives, or simply adding noise?

As we expand globally, we do not chase scale for its own sake. We grow only where our purpose can make a meaningful difference. Whether it is supporting a professional woman navigating her daily battles, sustaining local craft communities who rely on us, or nurturing a workplace culture where accountability and compassion coexist, every part of our ecosystem must reflect that core philosophy.

In that sense, kay me’s transformation is not about becoming bigger. It is about becoming deeper – more aligned with humanity, more committed to care, and more faithful to the belief my grandmother lived by.
Our mission remains unchanged, no matter how the world evolves: to create comfort, empower confidence, honour craftsmanship, and use innovation to serve people – not replace them. This is how we build a brand not only for today, but for the next 300 years.

Junko Kemi, Founder of kay me

Junko founded kay me in March 2011 in Ginza, Tokyo, following the establishment of her own marketing consulting firm in 2008, where she served as CEO. Before her entrepreneurship, she worked at Boston Consulting Group (BCG) from 2004 to 2007, providing strategic consulting services primarily to clients in the finance, IT, and energy sectors. Earlier in her career, she contributed to organisational and HR consulting at PricewaterhouseCoopers (PwC) and began her professional journey in marketing and sales at Benesse Corporation, a leading educational publisher.

Freedom from Routine, Spark for Motivation: How AI is Redefining the Purpose of Work

Interviewers: Yuhei Kawazu, Rose Tan | Interviewee: Jin Watanabe

In this interview, we discuss digital transformation with Jin Watanabe, a consultant and solution architect specialising in leveraging automation technologies like AI, Business Intelligence, and Robotic Process Automation (RPA). He shares valuable insights on the impact of groundbreaking technology on the workplace. Alongside his work in developing innovative AI agents, Watanabe acts as a technical advisor for start-ups, emphasising the critical role of employee motivation and effective communication in fostering a culture of innovation. He envisions a future where people and automation technologies, such as AI, coexist harmoniously, empowering everyone to pursue their dreams.

Key Takeaways

  • How will AI transform the way employees work? AI will automate repetitive tasks, creating an environment where employees can focus on high-value, creative work, ultimately enhancing job satisfaction and productivity.
  • What is the most significant barrier to AI adoption in companies? The primary barriers are scattered internal data not ready for AI utilisation and the lack of a long-term vision for AI adoption. Successful implementation requires a long-term vision, the development of a data infrastructure, and an improvement in employee AI literacy, including their perspective on the technology.
  • How can leaders promote AI adoption and alleviate employee anxiety? It is crucial to communicate a clear vision for “how we will utilise AI,” release prototypes early, and actively involve employees in the improvement process to foster a sense of ownership over AI among all staff members.
  • Will AI take human jobs, and how should employees prepare? In the future, AI will likely handle almost all simple tasks. However, AI itself has no motivation. In the AI era, individuals can pursue what they truly want to do, and if they see AI as a reliable partner to achieve that, there has never been a more exciting time.
  • What can leaders do right now to embrace technology? Leaders should start by actively using AI themselves. They must communicate a clear vision for its use and implement effective measures, such as incorporating AI utilisation into evaluation metrics.
  • How will the relationship between employees and AI evolve in the next five years? From a talent perspective, AI will dramatically improve the accuracy of matching business professionals with companies. As AI takes over routine work, the value of simple “work speed” will decrease relatively, making individual motivation and creativity essential for talent.

The Origin of the Mission: To Eliminate Tedious Work

I want to inquire about your professional mission to "eliminate unfulfilling work." Can you share the experiences that inspired you to develop this mission?

Absolutely. My time as a graduate at a major manufacturing company was eye-opening. I joined the software development department and was taken aback by what I encountered. While the organisation engaged in groundbreaking projects, I noticed many colleagues were caught up in mundane tasks. They spent their days scheduling meetings, filing expense reports, creating client invoices, and circulating documents for approval. Having studied physics at university and delved into AI during graduate school, I had high expectations about the kind of work professionals would be doing. Witnessing many individuals in a large corporation bogged down by routine activities shocked me.

One significant event involved a colleague from the hardware design team. He was tasked with developing a new product prototype, which required him to sift through an extensive Excel parts list containing tens of thousands of rows to determine how many components were necessary. As a result, he found himself working late every night. Since I had some experience writing Excel macros, I used my lunch breaks to create a macro to automate this painstaking process. What once took him hours was completed in just a few minutes. I still recall how thrilled he was—not just because he was relieved of the extra hours, but also because he could now devote his time to more meaningful tasks he was passionate about, like the actual design work. This experience opened my eyes to the incredible impact of automation; it creates an environment where everyone can concentrate on what they genuinely want to pursue.

That was around 2017, just as RPA (Robotic Process Automation) emerged and “work-style reform” became a significant trend in Japan. Then, I decided to pursue a path in automation seriously, so I moved to a consulting firm with a specialised department for RPA and DX promotion. The term DX was still new, but as I worked on automating processes for various clients through trial and error, I often received direct words of gratitude like, “Thanks to you, I can go home earlier.” That direct feedback made me incredibly happy and remains a core experience for me to this day.

A Leader's Perspective: Overcoming the Hurdles of AI Adoption

Those early experiences with automation shaped your origin story. The time that technology frees up allows individuals to leave work early, enabling them to treasure moments with family or personal time, while also pursuing work they are truly passionate about. "Time" stands out as a central theme.
From the viewpoint of companies and their leaders, the effort and costs associated with implementation are major concerns. However, understanding the tangible benefits without putting them to the test can be quite challenging, making that initial leap feel like a daunting task. What guidance can you share to help overcome this initial hurdle?​

A company’s approach largely hinges on its vision, particularly how well it can adopt a medium-to-long-term perspective. If the primary focus is short-term gains, introducing new automation solutions or leveraging AI can significantly disrupt existing workflows. This shift can come with challenges, such as the initial costs of implementation and the need to adapt to new processes. For many, sticking with familiar methods is often easier than embracing drastic changes. This phenomenon isn’t unique to AI; it mirrors our collective experience when smartphones first entered the scene. Despite the promises of greater convenience, many found them daunting at first. However, given the shrinking workforce and the rapid advancement of AI, it’s essential to tackle that initial discomfort, especially when viewed through a long-term lens.

The impact of AI adoption isn’t always felt right away. For most companies, the groundwork necessary for immediate benefits, such as data preparation and employee literacy, isn’t in place yet. This journey is not just about achieving quick, easily digestible results; it is about creating a solid foundation for meaningful and sustainable outcomes in the long term. Think of it more as a strategic investment. This can be a tough pill to swallow for companies that lack the necessary stamina or resources. While noticeable changes may not occur in six months or even a year, a significant gap could emerge after three to five years. With the rapid evolution of AI expected to accelerate, companies that delay their efforts might find their business models outdated before they even realise it. It is essential to view this as more than just a one-time efficiency boost; it is foundational work paving the way for a true AI-driven future.

Once that foundation is built, catching up with new technologies, including further advances in AI, and reaping the benefits will become extremely fast. This means that in the age of AI, it is necessary to transform into an “AI-ready” company in stages.

The biggest problem in AI adoption is when company data is scattered or remains primarily in analogue, paper-based formats and is not organised correctly. No matter how much the performance of AI improves in the future, its actual value cannot be unlocked if the necessary data is unavailable. In reality, a company that has neglected digitalisation and DX will likely find that even if it suddenly introduces an AI solution or hires brilliant AI engineers, the project will fail because it cannot access the required data. The companies benefiting most from AI have painstakingly engaged in DX, including digitalisation, through trial and error.

While immediate and noticeable results from adopting AI aren’t guaranteed, how an organisation strategically frames its AI use for the medium- to long-term will be crucial for all businesses moving forward. Implementing AI often entails significant costs and transformative changes, which inherently come with risks. Conversely, choosing not to embrace AI now also carries risks as we enter the AI-driven future. This situation presents a complex challenge, as there isn’t a definitive answer, and it truly tests leaders’ visions regarding technology.

The results of AI adoption are not always immediate. Instead, it is more akin to an investment in a company's medium-to-long-term growth. To achieve true automation, it is necessary to have well-organised data that AI can utilise, and it is also crucial to foster AI literacy among employees. Right now, leaders' visions of technology are truly being tested.

AI Adoption and Adaptation: From Employee Anxiety to Assurance

It seems challenging for companies that need to prioritise short-term results to understand and execute on that long-term vision. A gap inevitably forms with the perspective on the ground: "But there are clear results right in front of us." There is definite stress on the front lines when AI is introduced. And as you mentioned, there's a need to cultivate IT literacy among employees. In your experience, how have you tackled this challenge of improving employee IT literacy?

From the employees’ point of view, the biggest question is, “Will this make my job easier?” A common mistake is to impose instructions from the outset in a one-sided manner, such as, “Data is important, so if you input it into the system correctly, we can use AI.” From the perspective of the front-line staff, if they are to change their current methods, they won’t be motivated to change their work if there isn’t a commensurate return for the effort involved. Therefore, regardless of whether it’s an AI implementation, what I prioritise most when introducing a new solution is to create a prototype or demo early and have the business users try it and experience it firsthand. By letting them get a real feel for it and think, “I’d want to use this,” we receive feedback from their perspective and collaboratively create a state where all stakeholders can see the final goal.

What I prioritise most is creating a prototype or demo at an early stage and having users try it first. By making them feel, "I'd want to use this," we create a state where the final goal is visible.

A great example is the creation of a business intelligence (BI) dashboard. What used to take hours of manual data compilation can now be visualised instantly, allowing necessary information to be shared with stakeholders at any time. We ensure that they experience this “return” firsthand. If an error occurs due to incorrect data entry, they can understand the cause and effect: “Ah, it’s not displaying correctly because I didn’t input that properly.” Establishing this understanding of “return” is crucial.

I’ve noticed a shared trait among exceptional leaders driving digital transformation. Instead of striving for perfection before a release—an approach typical of the past waterfall development model—they embrace a mindset of, “Let’s start with a prototype and involve the front-line teams from the get-go.”

This method encourages team members to take part in the project, fostering a sense of collaboration and ownership. Rather than having systems departments dictate, “We’ve built this, so please use it,” engaging front-line teams early in the development process and incorporating their feedback allows us to create something more substantial. This sense of ownership boosts development efficiency and quality, resulting in better adoption post-release and ongoing improvement efforts.

Those on the front lines have the best grasp of their work. The key isn’t about top-down imposition; it’s about merging on-the-ground realities with executives’ visions through effective communication. To achieve this, it’s vital to avoid getting bogged down in abstract discussions and involve stakeholders early by presenting them with tangible solutions.

This approach significantly improves the environment for boosting productivity, eliminating wasteful tasks, and focusing on higher-value work

Shifting gears a bit, I want to highlight something that I believe is crucial at this moment, not only from a front-line perspective but also for management: the “visualisations” of relevant information. Many companies still operate under a culture where documents are created solely for reporting. Data is pulled from various systems, compiled, and then submitted as a report to management. This process can be a significant source of stress, not just for the person putting the document together but also for the manager who requested it, who often deals with delays or has to ask for revisions.

In one automation project I worked on, I partnered with a client to develop a dashboard that visualised the project’s overall progress and ROI. Before this, creating quarterly reports was tedious, and management frequently struggled to get a real-time view of developments. By implementing this dashboard, we significantly lightened the team’s workload and allowed management to check the project’s status anytime. Consequently, we eliminated regular progress report meetings and opted for ad-hoc discussions when issues arose, allowing us to have more focused conversations with relevant stakeholders. This adjustment greatly enhanced the speed and quality of the project’s improvement cycle.

By visualising the necessary information and fostering transparency, management is no longer burdened with the question of “What’s the current situation?” or dependent on requesting report documents. I spent a lot of time early in my career creating reports just for the sake of reporting, but it is essential, both from the front-line and management perspectives, to reduce this type of work. Instead of meetings that serve only to relay information, we can focus on discussing “What should we do next?” based on that data.

We can even take it further by leveraging AI to derive insights. This enables us to conduct analyses that previously would have been outsourced to consulting firms. Now we can address, “Here’s what’s happening, and here are the recommendations based on AI analysis,” all in-house and without delay. This means the current situation is always on display, allowing stakeholders to engage in discussions around AI’s suggestions for improvements, which leads to more time spent on high-quality debates. In this way, we can redirect the time once spent on mundane tasks toward more value-added work.

Visualising data eliminates "meetings for the sake of reporting." Then, using that data and AI insights as a base, you focus the discussion on action: "What should we do next?"

In an era when AI and technology are becoming commonplace, what skill sets and mindsets should employees have, and what approach can leaders take to cultivate them?

In today’s AI-driven landscape, leaders must communicate clearly: “The definition of excellent talent has evolved.” Skills that were once highly valued, such as logical thinking and the ability to process assigned tasks quickly, are now areas where AI excels, resulting in diminished added value for those abilities. Conversely, there is a growing appreciation for individuals who can generate original ideas from scratch, a “zero-to-one” approach, even if those ideas are not fully polished. There is also value in those who can offer unconventional perspectives on issues. The capacity to ask innovative questions is becoming more vital than merely providing the correct answers. We are transitioning into a time when behaviours that might have once been discouraged for new graduates are now seen as beneficial. Without clear messaging from leadership, however, employees may feel uncertain about expectations, wondering what they need to achieve now and if they still meet standards. This uncertainty can stifle proactivity. Leaders can foster greater employee engagement and create a more conducive work environment by explicitly defining the organisation’s expectations regarding technologies like AI.

The second point concerns organisational structure. I frequently collaborate with large clients, and maintaining a sense of ownership among employees in big corporations is always a challenge. Despite efforts to flatten the organisational hierarchy, teams are essential for business operations, and the nature of large organisations tends to lead to expanded structures.

However, in this age of AI, we can expect significant changes in this framework. As AI increasingly becomes a primary workforce, the traditional hierarchical model filled with people will transform. Human roles will shift towards higher-level tasks such as planning and management, while AI will take on the execution layer.

This shift does not imply that AI will replace human workers; it suggests that organisations can maintain their workforce levels while expanding the number of teams. A future objective will be to cultivate small, elite teams composed of just a few individuals supported by multiple powerful AIs. In such a scenario, everyone will have the opportunity to step into a leadership role.

It's natural for people to question, "Can we implement this in our company? Will it be effective?" However, immediately rolling out a company-wide policy is tough. Is it more practical to start by testing it within a specific team or department?

That’s a solid approach. Start with a small team and then gradually implement the successful model across the organisation. Employees can develop a strong sense of ownership by piloting new working methods as they shift from the traditional people-based pyramid to a more AI-driven structure. Rather than merely following top-down directives, they will have a valuable partner in AI, empowering them to carve their paths and drive projects forward. This should make work increasingly enjoyable for everyone involved.

The Future of AI and Work: A Human-Centric Perspective

The evolution of AI is relentless. At the same time, there's a long-discussed concern: the fear that the rise of AI will eliminate the jobs people have traditionally done and their "place" in the workplace. What are your thoughts on this?

In today’s age of AI, I firmly believe that people should embrace a more “wilful” (wagamama) approach and genuinely pursue what they desire. Historically, especially within Japanese organisations, being viewed as “talented” meant executing assigned tasks swiftly and accurately. Suppressing one’s individuality was often regarded as a commendable trait. However, as we step into a future where AI handles many tasks, we must shift away from this restrictive mindset we have cultivated over the years.

Throughout our education and professional journeys, we have been conditioned to read the room and stifle our true desires, as if we shouldn’t pursue what genuinely excites us. It is time for a change. I have noticed a growing sense of “willfulness” within myself, not in a selfish way, but as a commitment to being true to my wishes. With AI as a reliable ally at our fingertips, my list of “I want to do this, I want to do that” keeps expanding.

When I share this perspective, I often hear people say, “I don’t have anything I want to do in particular.” However, after digging a little deeper, it becomes clear they have aspirations; they have just given up on them, thinking, “I can’t do it,” or “I shouldn’t do it.” This perspective is such a loss, especially in the age of AI, because it highlights a crucial distinction between humans and machines: unlike us, AI lacks motivation.

Motivation, our internal drive to pursue desires, is the distinctive value that belongs solely to humans. Holding on to that intrinsic motivation can be seen as “wilful.” With that in place, we can harness AI as a powerful ally to turn our aspirations into reality.

The fear surrounding job security in the face of AI often stems from the belief that “my job is to process tasks.” However, if we shift our perspective to “I will leverage AI to explore challenges I previously thought were beyond my reach, to pursue what I genuinely want,” AI transforms into an incredibly supportive partner. This change in mindset is fundamental. In this AI era, we may return to a state of pure childhood wonder and curiosity. When viewed through this lens, there has never been a more exhilarating time to be alive.

Driving DX: The Future of AI in Southeast Asia

Let's shift our attention to Southeast Asia, specifically Singapore, where we engage in business. Since you relocated to Singapore in 2024, your experience there has been relatively short. However, I'd love to hear your insights on the challenges Japanese companies face in this region concerning digital transformation and your thoughts on the prospects and expectations moving forward.

Certainly! When discussing the ability to transcend national borders, I see AI playing a vital role as a “lubricant” that fosters cooperation among countries. It can serve as a bridge, facilitating communication through language translation and enhancing mutual understanding of diverse cultures, histories, and values. As a result, advancements in this area will surely pick up speed. This is particularly true for individuals coming to Japan from abroad. Language and cultural barriers posed significant challenges in the past, but AI is set to break down these obstacles.

For instance, a common challenge in the manufacturing industry is setting up factories overseas and hiring local staff, only to face issues with employee retention. This can be hard to identify from Japan during the planning phase. However, with the assistance of AI, businesses can gain valuable insights on what to keep in mind when operating in a specific region, presented in a clear and detailed manner that considers local customs, culture, history, and values. While this information is only a starting point, it can provide crucial primary data that would have previously taken considerable time and resources.

On the flip side, when Southeast Asian entrepreneurs look to enter the Japanese market, AI can significantly streamline their preliminary research and communication with local partners, reducing the extensive effort that was once necessary and allowing them to concentrate on more pressing initiatives. I am excited about the prospect of AI serving as a helpful lubricant between nations, greatly enhancing cross-border projects and fostering collaborative relationships.

Reflecting on my own experiences, before the advent of AI, I worked on an offshore development project with engineers from India. That experience highlighted the challenges we faced in communication, frequent misunderstandings, and difficulties with coordinating responses and meetings. Additionally, we encountered cultural differences. In India, it is common for individuals to switch jobs frequently to secure salary increases, sometimes leading to distractions about future career moves while still on the job. As the saying goes, what is common sense in Japan might seem nonsensical abroad. AI has the potential to bridge these cultural and value gaps effectively. Thinking from both perspectives can significantly enhance communication between diverse teams.

A Leader's Guide: Empowerment Fostered by AI

Through our conversation today, I gained a clearer understanding of the positive effects that technology and digital transformation (DX) can have. If a leader were to take one initial step, perhaps as soon as tomorrow, to embrace technology and encourage more high-value work, what would be the best place to begin?

Leaders need to gain hands-on experience with AI before diving in. Various tools, such as ChatGPT, Claude, and Gemini, are available; it is crucial to experiment with them. However, beyond this exploration, developing a personal “philosophy” regarding AI usage is vital. There is no one-size-fits-all approach to integrating AI, so companies must thoroughly discuss “how we will utilise AI.” Suppose a tool like ChatGPT is introduced without these conversations or a guiding policy. In that case, employees may feel lost regarding how extensively they should engage with AI and the direction in which to steer their efforts.

I found it particularly intriguing that a well-known international company has included a metric in its employee evaluations for “how much AI has been utilised.” While it varies by industry, especially in white-collar environments, an employee who claims “I don’t use AI much” could be viewed as underperforming in this AI era, essentially a sign of low productivity. Incorporating AI utilisation into evaluation criteria sends a clear message: “Using AI is part of our company policy.” This motivates employees to adopt AI and reassures those passionate about it that they can pursue their interests without hesitation. Moreover, this creates a virtuous cycle where leaders gain insights from performance reviews, such as feedback on practical AI usage, which can then be disseminated throughout the organisation.

When speaking with friends who are employees, I often hear uncertainty about the extent to which they can use AI or whether it is even encouraged at their companies. So, incorporating AI utilisation into evaluation metrics is a mere call to action and a clear directive.

As another example, some companies have implemented a system for new business proposals that asks, “Have you thoroughly considered whether AI can perform this task?” Typically, when proposing a new initiative, one outlines the human resources needed to launch it. In doing so, they must justify “why this task requires human intervention instead of AI.” This approach compels proposers to first reflect on whether AI could handle the task and seek human resources only if they conclude it is challenging for AI. I believe this ongoing questioning of “Could AI do this?” can serve as valuable training for employees, enhancing their understanding of AI and boosting their literacy in this new era. Creating effective “systems” will ultimately motivate the organisation and its employees to embrace AI.

That's a valid point. Leaders must do more than experiment with AI or declare, "Let's incorporate AI." They need to integrate it firmly into the organisation as a fundamental system.

It’s not enough for leadership to make calls to action through common messages or videos. When a company establishes a concrete system, such as stating, “We will include this in our evaluation process,” it conveys its serious intent to employees.

One effective approach could be to set up a working group dedicated to ongoing discussions about AI utilisation within the organisation. For the evaluation system, in addition to assessing individual usage, we might include criteria like, “Did you share your new insights and knowledge with the team?” Given the rapid evolution of AI, it has become nearly impossible for anyone to keep up with everything on their own. This underscores the necessity for a collective effort. By evaluating individual usage and the contribution to the team’s overall productivity through knowledge sharing, we can create positive momentum and foster a synergistic learning environment.

Many factors influence how individuals feel about embracing new challenges, but it ultimately falls on leaders to cultivate that motivation and awareness, regardless of skill levels.

The Impact of People and Automation: The 5-Year Outlook for Recruitment and Talent

I'm interested in discussing the connection between "working people" and "automation." This relationship will evolve, but how might it change over the next five years?

First, in the world of recruitment and job seeking, AI is set to significantly enhance matching accuracy for job seekers and companies searching for talent. With this improvement, individuals must express their career aspirations clearly and authentically, almost as if they are being “willful” about their goals. If you hold back and rely on generic, cookie-cutter phrases to appeal to everyone, the AI will struggle to grasp your true intentions. Conversely, if you clearly state, “This is what I want to do,” even if your previous options were limited, you will find that the pool of potential matches expands considerably, allowing AI to pinpoint the best candidates for you.

Similarly, when companies provide vague job descriptions or unclear expectations, it becomes challenging for AI to understand their real intent. Clear communication is essential from both sides. With a broader range of options available, each party should confidently articulate their goals, allowing AI to handle the matching process.

As I have mentioned, while productivity is set to soar with AI, motivation remains a distinct issue because AI lacks intrinsic motivation. My vision for automation is to empower individuals who are full of ambition but may lack the resources to initiate new projects. For instance, by providing the technology of automation and AI to those who have the drive but are held back by financial constraints, we can significantly expand the capabilities of both individuals and organisations. I envisage a future where everyone feels excited to pursue their true passions.

On the other hand, no matter how quickly someone can complete tasks or how intelligent they are, the value of a person who lacks a strong motivation, which is “this is what I want to do,” may diminish. Interestingly, this shift in value is quite positive. The real challenge in the forthcoming AI era is to break away from the traditional perspective of measuring value based on task efficiency and accuracy, and instead embrace a more “willful” mindset similar to that of a child. When you have a genuine drive to pursue something and articulate that desire, AI will support you.

I initially set out on a path focused on automation. Still, my mission has evolved towards empowering individuals and organisations to achieve a state where they are truly engaged in activities that matter to them. Routine yet essential tasks can be delegated to AI, and we are approaching an era where it is acceptable but vital to chase what you genuinely want to do. Perhaps that is the only pursuit that holds real value.

The distinction between "fast workers" and "slow workers" may soon fade. With everyone able to achieve a reliable level of speed through AI, the feelings of superiority or inferiority tied to work pace will likely diminish, making it no longer a valid point of differentiation.

Yes, that concept is destined to fade away. The human qualities of charm, such as motivation, creativity, and uniqueness, will be scrutinised now. We are stepping into a time when the meaning of an “excellent person” is shifting dramatically.

As an engineer, I once considered programming skills to be crucial. However, I can now delegate many tasks to AI, including programming and testing. This lets me realise my creative ideas quickly while focusing on business domains and strategic planning. As a result, I can manage more than five projects at once. What was merely a dream five or ten years ago is a vibrant reality, and I could not be happier.

We are moving into an era where determination is encouraged, and you can pursue your passions. I would be thrilled to see a future where everyone, especially those stuck in monotonous jobs and the younger generation, can wholeheartedly enjoy chasing what truly fulfils them. I am committed to making the most of this technology called AI to help bring my dreams and those of others to life.

I genuinely believe we've stepped into a time where being "willful" is not just accepted, but encouraged. It's an age where anyone can pursue their passions and achieve their goals. The aspiration is to create a world where everyone, from those stuck in monotonous jobs to the younger generations, can wholeheartedly enjoy doing what they genuinely want, all thanks to the advancements in AI.

Jin Watanabe

Jin Watanabe​

Jin Watanabe is a consultant and solution architect specialising in business automation using AI, BI, and RPA solutions. After working as a software engineer at DENSO Corporation, he led the launch and management of Automation CoEs for numerous clients at KPMG Consulting and IBM. He graduated from Osaka University with a degree in Physics and holds a Master's degree in Information Science from the Nara Institute of Science and Technology. After becoming independent in Japan, he now serves as the representative of Autofusion Pte. Ltd. in Singapore, where he provides technical advisory services to AI ventures and supports the development and promotion of AI agents.​

Jin Watanabe’s insightful perspective offers a compelling vision for the future of work as it is nurtured alongside AI. If your company seeks to transform through AI adoption and is interested in a solution proposal, please contact him at jin.watanabe@autofusion-sg.com.


Navigating the complexities of AI adoption and DX requires a strategic partnership. Good Job Creations is committed to supporting your company on this journey and connecting you with the right talent and solutions. For questions and consultations, please contact us at enquiry@goodjobcreations.com.sg.

Technology as Workforce Enabler

Done by: Jocelyn Lim

Technology as Workforce Enabler Dashboard

TECHNOLOGY AS WORKFORCE ENABLER

Empowering People Through Digital Innovation

0
Singapore
Digital Competitiveness
0
Japan
Digital Competitiveness

Source: IMD World Digital Competitiveness Ranking 2024

Digital Competitiveness Framework
How well countries utilise digital technologies to transform their economies:
1. Knowledge
People & Skills
2. Technology
Infrastructure & Policies
3. Future Readiness
Adapt & Integrate

🤖 AI Adoption Comparison

Singapore SMEs

0
2019
0
2023

DEB Report 2024

Japan SMEs (2025)

0
Using AI
0
Not Using AI

Rakuten Global (n=300)

💰 Digital Investment Landscape

Annual Budget Devoted To Digitalisation
0
SME Budget
0
Large Co.
Technology Company Size Adopted Planning No Plans
☁️ Cloud Computing SME 0 0 0
Large Co. 0 0 0
🔒 Cybersecurity SME 0 0 0
Large Co. 0 0 0
🤖 Artificial Intelligence SME 0 0 0
Large Co. 0 0 0
☁️

Cloud Computing

Company Size
SME
Adopted
0
Planning
0
No Plans
0
Company Size
Large Co.
Adopted
0
Planning
0
No Plans
0
🔒

Cybersecurity

Company Size
SME
Adopted
0
Planning
0
No Plans
0
Company Size
Large Co.
Adopted
0
Planning
0
No Plans
0
🤖

Artificial Intelligence

Company Size
SME
Adopted
0
Planning
0
No Plans
0
Company Size
Large Co.
Adopted
0
Planning
0
No Plans
0
Sample Sizes: Smes (n=434) • Large Companies (n=95)

SBF Report 2024

📈 Return On Investment: Digital Transformation Impact

⏱️ Employee Time Savings 0
💰 Cost Efficiency Gains 0
⭐ Quality Improvements 0
📊 Revenue Growth 0

Source: SBF Report 2024 (n=529 respondents)

Is Our Workplace Tech Building or Breaking Connection?

Written by: Roy Lim

I. Introduction: The Digital Ecosystem at Will Group

In the modern enterprise, the most critical real estate isn’t a physical office, but the digital ecosystem where our teams connect, collaborate, and create. The backbone of daily operations is powered by Microsoft 365 Business Premium, a suite that enables seamless, secure work for a distributed, multi-faceted workforce. Microsoft Teams anchors our daily communication, whether it’s a quick check-in, a periodic progress update, or a virtual meeting. SharePoint and OneDrive serve as our shared workspace, enabling team members to collaborate on information in real-time from different sources. With analytics and business applications like Power BI and Microsoft Forms, we can better visualise data and set up workflow processes.

Customer Relationship Management (CRM) technology platforms such as Bullhorn and LinkedIn and related applications such as Automate and Messaging have become indispensable tools in the recruitment process, enabling our consultants to connect with a vast network of qualified professionals, streamline candidate sourcing, and engage top talent more efficiently and effectively.

Yet amid all this efficiency and interconnectedness, we must ask, is technology fostering genuine human connections, enhancing team cohesion, and enriching our corporate culture, or is it creating tunnel vision?

Amid all this efficiency and interconnectedness, we must ask, is technology fostering genuine human connections, enhancing team cohesion, and enriching our corporate culture or is it creating tunnel vision?

II. The Core Challenge: Meaningful Conversation vs. Digital Convenience

Are team members merely texting and emailing in silos, or are they taking the time for meaningful face-to-face interactions that allow for deeper collaboration and the open exchange of ideas and leads? True success lies in leveraging technology not just for speed, but to build a culture where we work together as a united team, not as isolated contributors navigating challenges alone.

Too often, the convenience of messaging replaces meaningful conversation. Team members may exchange texts or comments in chat threads without engaging in the kind of face-to-face dialogue that sparks innovation, resolves misunderstandings, or builds trust. This isn’t a minor issue; according to Grammarly’s 2024 State of Business Communication report, workplace miscommunication cost U.S. businesses an estimated $1.2 trillion in the previous year. In some cases, digital convenience may erode the deeper relationships and spontaneous idea-sharing that once happened around a conference table or over coffee.

This matters because high-performing teams don’t just collaborate on paper. They connect. They build rapport. They challenge each other. They see the bigger picture, together. Hence, team leaders have the opportunity to encourage a culture where face-to-face interaction, whether in person or through video, is prioritised for important discussions. This means creating regular opportunities for cross-functional teams to meet and share ideas and valuing the how of communication, not just the speed.

We must leverage technology as a tool and not a substitute for the human elements that truly drive performance which are elements like empathy, collaboration, mentorship, and trust. Because in the end, we don’t build successful companies with technology alone. We build them with people: working together, listening to each other, and moving forward as one team.

III. The Double-Edged Sword: Global Connectivity vs. Transactional Depth

Workplace technology creates a constant digital rhythm, including pinged notifications, multiple chat threads, and back-to-back virtual meetings. Across Will Group’s diverse portfolio of Brands, we leverage a rich ecosystem of communication tools that connect teams across regions, functions, and time zones. This global connectivity enables real-time collaboration, speeds up decision-making, and keeps our operations agile.

However, as we are more connected than ever, the quality of these interactions can sometimes become transactional, where brief chats replacing deep dialogue, or decisions being made without the full strategic context. This efficiency sometimes comes at the expense of depth. With most conversations happening digitally, there are fewer spontaneous check-ins or chance conversations. This can make updates feel transactional, focused on completion rather than discussion. Over time this inadvertently weakens strategic alignment and corporate-level achievements and outcomes.

With multiple channels constantly buzzing, team members increasingly face digital fatigue and information overload. Recent studies highlight the scale of this problem, with Slingshot’s 2024 Digital Work Trends Report finding that 34% of workers feel overwhelmed by the time they spend on digital devices, rising to 39% for managers. This not only affects well-being but can dilute focus, creativity, and the ability to think deeply. The cost to productivity is staggering. Research popularised by the University of California, Irvine, shows it can take over 23 minutes to fully regain focus after a digital interruption, a heavy tax on our cognitive resources.

This is why we must increasingly encourage intentional ‘analogue’ moments, such as screen-free discussions and brainstorming sessions, and quiet time blocks for deep work and strategic thoughts without the interruption of emails and team chats as critical tactics for fostering innovation and ensuring our teams move forward with clarity, not just speed.

Even as a tech leader, I see real value in moments away from screens. A quick sketch on paper or an offline discussion often unlocks clarity in a way tools can’t. These analogue moments, paired with intentional digital structure, are where real innovation happens.

IV. The Cultural Current: Technology in Will's Global, Multicultural Landscape

The push to adopt AI and other advanced tools in the workplace is immense; a 2025 PwC report noted that industries most exposed to AI are seeing productivity growth that is significantly higher than those least exposed. For a global group like ours, harnessing this power is essential. However, it must be balanced with caution, especially when bridging cultural divides. AI translation tools, for instance, can connect global teams instantly, but they cannot yet reliably capture the high-context nuance vital in negotiations with our Japanese partners or in team-building with our SEA colleagues. The risk of misinterpretation in sensitive discussions remains a key concern for us at Will Group, alongside data security when proprietary information is processed by third-party AI.

Furthermore, technology is used differently across cultures. In my role, I’ve observed fascinating differences in how our global teams communicate. While a quick, informal message on Teams might suffice for our colleagues in one region, our partners in Japan often appreciate a more formally structured email for important requests.

Understanding this isn’t just a matter of etiquette; it directly impacts project efficiency and relationship building. With a 2024 Notta report highlighting that younger workers show a much lower preference for in-person conversations than their older colleagues, this generational shift adds another layer of complexity for leaders managing multicultural, multi-generational teams.

This is why leaders must be proactive in setting clear communication protocols. With Gallup reporting that only 23% of employees feel their organisation genuinely cares about their well-being, using technology to bridge cultural gaps thoughtfully is no longer a soft skill—it’s a critical strategy for engagement and retention. The first step is acknowledging these differences and providing teams with a framework, not just a tool, for effective cross-border collaboration.

V. Building Trust & Authenticity Across Will’s Digitally Connected Brands

In a global organisation like Will Group where many teams, and even entire Brand companies, do not meet daily face-to-face, fostering trust, psychological safety, and a sense of belonging presents a unique challenge. This isn’t just a feeling; a 2024 report from Perceptyx covering over 20 million employees revealed that over four in ten workers experience loneliness, which has significant consequences for productivity and turnover. Technology enables seamless collaboration, but as interactions are often hidden behind a screen, there is a risk of reducing relationships to task-oriented activities. Authentic communication, especially in dispersed teams, requires more than well-crafted texts, emails or reports. It needs rapport building, occasional chatter and even banter for human connection.

With our Team Member Network, we are constantly looking to support trust-building moments through transparent leadership communication and insights, relevant talks and seminars for productivity and well-being, and not forgetting the celebration of success for award winners of team members who “WOW” with their contributions, passion, and dedication.

And everyone can play a part, for example, in small yet meaningful digital rituals such as turning on cameras during check-ins, celebrating wins in Teams channels, and taking time to ask how people are doing beyond their tasks. These moments, while simple, help foster a sense of belonging and authenticity within a remote-first setup.

Just as important, our technology and security policies play a foundational role in supporting that trust. Our IT security policies are based on the NIST Cybersecurity Framework, ensuring not only regulatory compliance but also clarity and fairness in how information is protected and access is managed. By aligning with a globally recognised standard, we give our teams the confidence that their work environment, digital as it may be, is secure, stable, and thoughtfully governed. By creating this fair and transparent security environment, we provide a stable foundation upon which psychological safety and trust can be built.

VI. A Tech Leader’s Vision: Technology as a Bridge for Will Group and Beyond

Intentional tech deployment means asking not just “what tool solves this problem?” but “how will this tool shape the way our people work, think, and connect?”. At Will Group, we take a people-first lens when rolling out platforms. This approach is crucial, as leadership is key to navigating the next wave of technology. While a recent SS&C Blue Prism report shows 84% of business leaders see AI’s potential to innovate ways of working, 75% also find its adoption challenging. We balance efficiency, scalability, and human connection to provide the necessary protection in today’s environment, where threat actors constantly attempt phishing and other fraudulent methods to deceive us and our customers.

For leaders today, the strategic imperative is to look beyond legacy processes. We must thoughtfully adopt technology that not only accelerates results but, more importantly, empowers our people. The key is finding the right balance to differentiate ourselves in how we collaborate and innovate.

My hope is that we continue shaping a digital workplace where innovation thrives because people feel seen, supported, and truly connected. Looking ahead, the most promising technologies will foster presence, not just productivity, by forming a bridge between people and processes and enabling diverse teams across borders, brands, and cultures to work, grow, and belong, no matter where they are. The critical question for every leader is: How are you shaping yours?

For leaders today, the strategic imperative is to look beyond legacy processes. We must thoughtfully adopt technology that is not only accelerates results but, more importantly, empowers our people.

G Mag pics vol 2 - Article - Will Group

Roy Lim

Roy Lim is the Senior Manager for Technology, Networks and Security at Will Group Asia Pacific. He has over 3 decades of experience in Information Technology since 1991. Specializing in IT service management, project leadership and cyber security covering Healthcare, Financial Services, Government, IT outsourcing and HR Workforce solutions. ​

Beyond Efficiency: The Hidden Risks of Workforce Reduction After ERP Implementation

Written By: Masakazu Ryoto

Implementing a new ERP boosts efficiency but often leads to workforce cuts, which is a mistake. In competitive markets like Singapore, firing staff risks losing vital institutional knowledge. True ROI comes from investing in people, not short-term cuts.

What is the main risk of reducing staff after an ERP implementation?

  • Primary Risk: The main risk is losing the core employees with the essential project and institutional knowledge required to operate, maintain, and adapt the new system effectively.
  • Negative Outcome: This loss of talent creates a “hollowed-out capability.” The organisation is left with powerful technology but lacks the crucial human expertise to maximise its value, ultimately undermining the long-term return on investment (ROI).

Implementing an Enterprise Resource Planning (ERP) system promises efficiency. Still, it carries a hidden risk, particularly in Singapore’s competitive talent market: reducing headcount too quickly after going live can critically undermine the entire investment. The core lesson is clear: ERP success is not solely about technology; it is about the people who operate, maintain, and evolve it.

ERP success is not solely about technology; it is about the people who operate, maintain, and evolve it.

Organisations strive to streamline their processes, enhance accuracy, and improve decision-making by combining various workflows into a single cohesive platform. However, this significant and frequently overlooked issue lies beneath the attractive promises of increased efficiency and seamless integration.

The Pressure to Justify the Investment: Why Headcount is the First Target

In many instances, the choice to implement a new ERP system stems from the need for enhanced efficiency and urgent technical and operational requirements. Companies often rely on outdated client-server systems based on older technologies, such as Visual Basic, where the number of skilled developers is dwindling. This makes ongoing maintenance and future upgrades increasingly challenging. Transitioning to modern, cloud-based applications allows seamless integration with other cloud services via API connections, minimising manual data handling and boosting scalability. By moving away from on-premises infrastructure, organisations can also avoid expensive hardware upgrades and lighten the load on their IT teams. Additionally, this shift often frees companies from costly licensing models that no longer meet their operational demands.

These are all valid and compelling reasons to implement ERP. However, the substantial cost of such projects also creates an expectation, sometimes an unspoken demand, that the investment will be recouped quickly. Reducing headcount is one of the most immediate and visible levers for improving short-term profitability.

The ERP Paradox: Losing Your Most Valuable Players Post-Implementation

Unfortunately, when headcount is reduced immediately after implementation, the people who are often lost include those who understand the nuances of the old processes and the organisational context that makes the new system work in practice. Sometimes they are labelled as “redundant” because their manual work has been automated; other times, cost pressures override long-term considerations.

The damage is compounded when organisations unintentionally lose the core members who could have driven ongoing improvement in the ERP environment. These are often the people who were deeply involved in the implementation project—mapping processes, troubleshooting issues, and ensuring adoption across departments. ERP projects are demanding; the workload and stress can be intense, and completing the project can feel like crossing a finish line after a gruelling marathon. Having “given their all,” some of these key contributors may feel their contribution to the company is complete. Others recognise that their new skill set and project experience make them highly marketable, enabling them to secure higher salaries elsewhere. It is not uncommon for core project members to leave within one or two years after go-live, taking with them irreplaceable knowledge.

A System Without Stewards: The Dangers of a “Hollowed-Out” Capability

This creates a dangerous paradox: just as the organisation begins to rely on the ERP system for daily operations and strategic decision-making, it loses the people best equipped to fine-tune and evolve it. The result can be a hollowed-out capability where the system is in place, but the expertise to adapt it to changing business needs is gone.

This creates a dangerous paradox: just as the organisation begins to rely on the ERP system for daily operations and strategic decision-making, it loses the people best equipped to fine-tune and evolve it.

A People-First Approach to ERP Stabilisation

A standard narrative around ERP is the promise of eliminating manual errors through stronger data integration, ensuring that the numbers appearing in management reports are accurate and timely. Accurate data, in turn, enables executives to make smooth and confident decisions. Yet for this to be realised, leadership must recognise that seamless business data integration is often more critical than short-term labour cost reductions. In many small to mid-sized companies, many roles are filled by people who are difficult to replace. Cutting staff purely for immediate profitability can undermine the benefits the ERP was intended to deliver.

The lesson is clear: ERP success is not solely about technology; it is about people. Implementation should be followed by a stabilisation period, during which core knowledge is preserved and built upon. This means resisting the temptation to make sweeping cuts to headcount immediately after going live and instead investing in retaining and motivating those who understand the business and the system.

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Masazaku Ryoto ​

An Independent IT Consultant with over 26 years of experience in business application implementation and process optimisation. Deep expertise in financial operations and ERP systems (NetSuite, SAP).

How GJC Acts as a Bridge to Retain Your Core ERP Talent

ERP systems are powerful tools, but they are not self-sustaining. GJC acts as a connector, helping you bridge the critical gap between your new system’s capabilities and the human expertise required to make it thrive. We empower you to retain and motivate the core team who understands your business and the new technology, ensuring your investment delivers long-term value.

Protect the investment you’ve made in your technology and your people. Contact a GJC consultant today at enquiry@goodjobcreations.com.sg for a confidential discussion on retaining your key talent post-implementation.

Singapore Market and Trends in Data

Done by: Jocelyn Lim

Singapore Market and Trends in Data

SINGAPORE MARKET AND TRENDS IN DATA

Top 2 Asian Countries People Consider for Work
Source: Jobstreet
Infographic Map

"Singapore ranks 67th in Global Talent Ranking According to International Institute for Management Development"

Source: IMD World Talent Report

Jobseekers Receptiveness Towards Remote Work: 2020 vs. 2023
Source: SG Decoding Global Talent 2024
Yes
No
Not Relevant
2020
Singapore
53%
28%
19%
SEA
62%
27%
11%
Global
57%
32%
11%
Percentage of Job Seekers
2023
Singapore
64%
19%
17%
SEA
70%
14%
16%
Global
66%
17%
17%
Percentage of Job Seekers

Asia Pacific Talent Competitiveness Ranking
As of 2024 Source: IMD World Talent Report
1
Singapore Flag
Singapore
2
Hong Kong SAR Flag
Hong Kong SAR
3
Australia Flag
Australia
 
...
9
Japan Flag
Japan