-Prepare and check documents for data integrity and to comply with security policies
-Translate simple documents
-Obtain further information for incomplete documents
-Enter data into database and upload files and forms
-Process to requests for information and access relevant files
-Monitor clients’ remittance status and account balance
-Prepare and send clients’ invoices and follow up payments
-Respond promptly to correspondent inquiries and request on a timely manner
-Any other ad-hoc duties assigned
•Recruitment and screening of suitable candidates.
•On boarding & off boarding orientation.
•Assist in preparing of Letter of employment.
•Work with superior to ensure smooth operation of HR & Admin department;
•To ensure that the company’s rules and policies are properly implemented and adhered with.
•Act as a main contact to liaise with the building management.
•To ensure office cleanliness are well maintain;
•To monitor and ensure cleaning company perform service according to standard;
•Ensure employees’ name card are ordered accordingly;
•Assist in company event/dinner/lunch arrangement;
•Company monthly lunch arrangement;
•Staff birthday celebration arrangement;
•Company T-Shirt management;
•Perform monthly stock count for corporate gift items.
•Work with admin team to ensure pantry items and stationery are in place;
•Work with admin team to ensure office safety including first aid kit management;
•Office equipment renewal and maintenance;
•Monthly department meal arrangement;
•Work with admin team to arrange office decoration according to festive season;
•Company event arrangement as and when requires;
•Work with admin team to ensure moon cake, diary and calendar are order accordingly;
•Year-end Christmas card sending arrangement;
•Revise admin procedure as and when necessary;
•Quotations sourcing and items purchase and as and when request arise;
•Transport arrangement for MD or guests when required;
•To stand in and support when admin team member is on leave.
•Other ad hoc duty as assigned;