Responsibilities:
- Manage complex calendars, appointments, and schedules across multiple time zones.
- Anticipate and resolve scheduling conflicts while prioritizing business needs.
- Serve as a liaison between senior executives, internal teams, and external stakeholders.
- Coordinate business travel arrangements including flights, accommodation, transport, visas, and itineraries.
- Prepare and submit expense claims promptly and review submissions for compliance with company policies.
- Arrange corporate gifts such as floral arrangements, hampers, and related items as required.
- Organize and coordinate meetings, calls, interviews, and corporate events.
- Manage logistics including venues, catering, and technology requirements for key meetings.
- Prepare agendas, reports, presentations, and meeting materials.
- Support team meetings, offsite events, and engagement activities.
- Provide coverage support for executive assistants during absences or peak workload periods.
- Maintain accurate records and documentation.
- Assist with procurement, invoice processing, and administrative processes.
- Support special projects and operational initiatives while ensuring compliance with internal policies.
- Extensive experience (typically 8–10 years) providing executive support to senior management (e.g., C-suite or Directors).
- Proficiency in Japanese language for liaising with Japanese-speaking clients and stakeholders.
- Experience in a multinational or fast-paced corporate environment is an added advantage.
- Strong organizational skills with high attention to detail and discretion.
- Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
- Excellent communication, interpersonal, and stakeholder management skills.
- Proactive, adaptable, and able to quickly learn new skills and processes.
- Proven ability to manage multiple priorities and perform effectively under pressure.
Please kindly refer to the Privacy Policy of Good Job Creations for your reference:
https://goodjobcreations.com.sg/en/privacy-policy/
EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771