(80%) Handling secretarial works, including
- Supporting document preparation, meeting/ appointment/ business trip arrangemnet
- Opening/ updating client files and records
- Preparing and sending to clients invoice
- Translating documents/ emails and other communications
(20%) Handling administrative and office management works
- Liaising with the landlord for issues in respect of the office and related facilities
- Liaising with suppliers for subscription of law database, courier services, newspapers, stationery, pantry supplies, and other office related items
- Liaising with hotels/restaurants/air carriers for the office's guests, staff, etc
- Liaising with other authorities in respect of the operational issues of the office
- Liaising with service providers for any services required by the head of the office
Others
- Handling simple IT related issues and working with IT department (or suppliers) of the head office on all other IT related issues
- Handling accounting-related matters in connection with accounting department and accounting firm
- Organizing company seminars, events, and dinner parties
- Managing relationship with clients
- Ensure a smooth operation for the office
- Any other ad hoc duties assigned
[MUST]
- Min 3 years of working experience as a secretary and/or admin
- Proficient in Japanese speaking/ reading/ writing (Prefer N1, can accept lowest N3) to liaise with the Japanese speaking third related party
- IT literate and good at MS Office, MS Excel and MS PowerPoint
- Strong interest in Japanese companies, Japanese culture
[ADVANATGE]
- Working experience in Law firm as a secretary and/or administrator