-Coordinate office activities and operations to secure efficiency and compliance to company policies
-Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments
-Manages correspondence by answering emails and sorting mail
-Assists in planning and arranging events, including organizing catering
-Manage agendas/travel arrangements/appointments etc. for the upper management
-Creation and management of contracts.
-Create and update records and databases with personnel, financial and other data
-Track stocks of office supplies and place orders when necessary
-Purchase and management of equipment.
-Submit timely reports and prepare presentations/proposals as assigned
-Assist colleagues whenever necessary
-Simple interpretation and translation from Japanese to English vice versa
-Research as requested from CEO or other supervisors.
-Any other ad-hoc duties assigned
-Minimum 3 years of working experience as admin
-Proficient in Japanese to liaise with related party
-Flexibility in multitasking
-Proficient in Microsoft Office
-Able to work independently
-Possess working experience in start-up company