Secretary [Japanese Speaking / Up to $7k]

on March 29, 2025

Job ID: 976091
Responsibilities:
This role requires someone who thrives in a fast-paced, dynamic environment and is comfortable managing frequent last-minute changes to schedules. 

  • Manage and coordinate the Chairman and CEO’s daily schedules, including organizing meetings, appointments, and travel arrangements.
  • Handle sudden and frequent last-minute schedule changes, ensuring all stakeholders, including the Singapore team and international contacts, are promptly informed.
  • Process claims and ensure accurate documentation and communication.
  • Coordinate and update all relevant stakeholders on any scheduling changes, ensuring alignment across teams and locations.
  • Provide administrative support, including preparation for meetings and, at times, assistance with personal tasks like arranging meals during busy workdays.
  • Ensure flawless attention to detail, as mistakes are highly visible to senior management.
  • Adapt to the demands of working with high-level executives, which may include working beyond regular office hours.

Requirements:

  • Min 2-3 years’ experience as a secretary
  • Proficient in English and Japanese (JLPT N1) to liaise with internal and external Japanese counterpart
  • Strong organizational skills, attention to detail, and the ability to manage complex, fast-changing schedules.
  • Comfort in handling last-minute changes and communicating effectively with a wide range of stakeholders.
  • Ability to maintain discretion and professionalism when dealing with VIPs and sensitive information.
  • Willingness to commit to the demands of working with the Chairman and CEO, including flexibility with working hours

[Advantage]

  • Prior experience supporting senior executives in a life insurance or financial services environment.

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