HR & Administration Executive [Japanese Speaking]

on March 12, 2025

[Job ID: 957592]
  
Responsibilities:
 
Corporate Secretarial Duties:

  • Liaise with external corporate secretarial and legal firms to ensure timely filing of statutory documents, annual returns, and corporate records
  • Maintain compliance with corporate laws and regulations, and oversee filings with regulatory authorities (e.g., ACRA, DICA) regarding director changes, shareholding, and other corporate actions
  • Manage official correspondence, respond to regulatory queries, and assist with government filings

Expatriate Management:

  • Oversee expatriate onboarding and offboarding processes, including work passes, visas, and permit renewals
  • Facilitate accommodation arrangements, including leases, renewals, and liaising with landlords or agents
  • Support expatriates with integration services such as banking, utilities, mobile services, and cultural orientation
  • Manage JAS membership administration and ensure expatriates are informed of benefits and requirements
  • Provide translation support as needed, including for bulletins and management meetings

Office Administration:

  • Coordinate with external stakeholders to resolve maintenance issues promptly
  • Manage procurement, inventory, and office supplies to ensure cost-efficiency
  • Monitor office-related costs and identify opportunities for cost savings.
  • Handle outgoing documents and packages, liaise with couriers, and oversee company vehicle maintenance
  • Support office renovations, relocations, and business trip coordination.
  • Provide assistance to HR/GA teams and address employee and management queries related to HR/GA matters.

Requirement:

  • Degree in Business Administration, Human Resources, or related field
  • Minimum JLPT N2 and above for business communication with Japanese stakeholders
  • Relevant work experience preferred

 If you are interested in the role, please feel free to contact me at
cv_madoka@goodjobcreations.com.sg

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EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771